RSRobince Studio

RWA Meeting

Rahul attends his apartment complex's monthly Residents' Welfare Association meeting, where security, maintenance charges, and a proposed rule change are all up for discussion.

Rahul, RWA secretary, Neighbours

Key words and phrases

RWAResidents' Welfare Association, a group that manages shared matters in a housing societyThe RWA meets on the first Sunday of every month.
maintenance chargesthe monthly fee residents pay for the upkeep of shared facilitiesThe maintenance charges cover cleaning, security, and repairs.
agendathe list of topics planned for discussion at a meetingParking rules were the third item on the agenda.
proposed amendmenta suggested change to an existing ruleThere was a proposed amendment to the visitor policy.
raise a concernto formally mention a problem during a discussionHe raised a concern about the broken gate.
votingthe process of formally deciding an issue by counting opinionsThe rule change went through after a quick voting round.
quorumthe minimum number of members needed for a meeting's decisions to be validThey waited a few minutes to reach quorum before starting.
minutes of the meetingthe official written record of what was discussed and decidedThe minutes of the meeting were shared in the residents' group.
corpus funda reserve fund kept by a society for large future expensesPart of the maintenance goes into a corpus fund for repairs.
society rulesthe set of guidelines residents of a housing complex are expected to followPets must be registered under the society rules.
security guard rotationthe schedule by which security staff take shiftsThey discussed changing the security guard rotation at night.
common areashared spaces in a housing complex, like the lobby, garden, or clubhouseLoud music isn't allowed in the common area after ten.
annual general body meetingthe yearly formal meeting where major society decisions are approvedThe budget is finalized at the annual general body meeting.
notice boarda board where the society posts announcements for residentsThe meeting date was pinned on the notice board.
come to a consensusto reach an agreement that most people acceptIt took a while, but they came to a consensus on the timing.
office bearera person holding an official position, like secretary or treasurer, in the RWANew office bearers are elected every two years.

Useful sentences

Dialogue

RWA secretaryLet's begin. First on the agenda is the revised maintenance charges.

RahulBefore that, can I raise a concern about the broken gate near block C?

RWA secretaryOf course. We'll note it and take it up with maintenance this week.

NeighboursWe'd also like to know if the corpus fund can cover the lift repair.

RWA secretaryIt can, mostly. We may need a small special contribution as well.

RahulWhat about the proposed amendment to the visitor policy?

RWA secretaryLet's discuss it now and then move to voting once everyone's spoken.

NeighboursI think most of us are fine with the new rule, honestly.

RWA secretaryGood, sounds like we've come to a consensus. I'll note it in the minutes.

RahulThanks for organizing this. It's good to sort these things out together.

Common mistakes

Quick quiz

1. What does "RWA" stand for?

2. What is a "quorum"?

3. What is a "corpus fund" used for?

4. What are "minutes of the meeting"?

5. What does "come to a consensus" mean?

6. What is an "office bearer"?

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